Microsoft 365 On-Prem to Cloud

On-Premise Microsoft Environment to M365 Cloud Migration

• Client: "Community Health Network," a network of community health clinics providing a range of medical services.

• Challenge: Community Health Network's aging on-premise infrastructure presented several challenges:

  • Outdated Exchange Server, leading to email reliability issues and limited mailbox storage.

  • File servers with limited backup and recovery capabilities, posing a risk to critical patient data.

  • Office applications that were not always up-to-date, hindering productivity and collaboration.

  • Difficulty in enabling secure remote access for healthcare providers, especially during off-hours and emergencies.

  • Increasing costs associated with maintaining and securing the on-premise environment.

• Solution:

  • We conducted a thorough assessment of the existing infrastructure, security requirements, and compliance obligations (HIPAA).

  • We designed and executed a phased migration to Microsoft 365, including:

    • Migrating email to Exchange Online with enhanced security and archiving.

    • Migrating files to SharePoint Online and OneDrive for improved collaboration and accessibility.

    • Deploying Microsoft 365 Apps to ensure all users have the latest productivity tools.

    • Implementing Microsoft Teams for secure communication and virtual meetings.

    • Configuring advanced security features, including multi-factor authentication and data loss prevention.

• Results:

  • Enhanced Security and Compliance: The migration to Microsoft 365 helped Community Health Network meet HIPAA compliance requirements with improved data security and access controls.

  • Improved Communication and Collaboration: Microsoft Teams enabled seamless communication and collaboration among healthcare providers, improving care coordination.

  • Increased Productivity: Staff can now access files and applications from any device, anywhere, improving productivity and enabling flexible work arrangements.

  • Reduced Costs: By eliminating on-premise servers and reducing IT management overhead, Community Health Network lowered IT costs by 30%.

  • Enhanced Reliability: The cloud-based environment provides greater reliability and uptime, ensuring that critical systems are always available.