SharePoint Migration

SharePoint Migration

• Client: "Global Engineering Solutions," a multinational engineering firm with offices worldwide.

• Challenge: Global Engineering Solutions had a complex document management landscape, including:

  • Multiple on-premises SharePoint farms (2010 and 2013 versions) in different regions.

  • Scattered file shares and local drives.

  • Inconsistent document management practices across offices.

  • Difficulties in collaborating on large engineering projects across geographical locations.

  • Security and compliance risks associated with outdated systems.

• Solution:

  • We performed a global content audit and developed a phased migration strategy to consolidate all content into a single SharePoint Online environment.

  • The project included:

    • Content cleanup and reorganization to improve information architecture.

    • Migration of content from on-premises SharePoint and file shares to SharePoint Online.

    • Implementation of standardized document management policies and workflows.

    • Development of custom solutions for engineering-specific needs (e.g., version control for CAD drawings, project collaboration sites).

    • Extensive user training and change management to ensure adoption.

• Results:

  • Improved Collaboration: Engineers can now easily collaborate on projects in real-time, regardless of their location, using SharePoint Online's collaboration features.

  • Enhanced Document Management: Standardized document management practices, version control, and search functionality have improved efficiency and reduced errors.

  • Increased Security and Compliance: Migrating to SharePoint Online improved security and compliance with industry regulations, protecting sensitive engineering data.

  • Cost Savings: By decommissioning on-premises SharePoint farms and file servers, Global Engineering Solutions reduced infrastructure costs and IT management overhead.

  • Enhanced Productivity: Employees spend less time searching for documents and more time on core engineering tasks, leading to a 15% increase in overall productivity.